STATEMENT OF POLICY
Liquor Library Ltd is committed to trading in full compliance with all relevant national, EU and international laws. We will:
- Objectively assess the risks of alcohol duty fraud within the supply chains in which we operate.
- Put in place reasonable and proportionate checks, in our day-to-day trading, to identify transactions that may lead to fraud
- or involve goods on which duty may have been evaded.
- Have procedures in place to take timely and effective mitigating action where a risk of fraud is identified; and
- Document the checks we intend to carry out and have governance in place to ensure that these are, and continue to be, carried out as intended or customer or other trading partner where we think there is a possibility that this could involve a fraudulent transaction.
We have close regard to “know your customer” requirements as set out in 2017 Money Laundering Regulations as amended from time to time.
If we suspect fraud, HMRC will be notified.
All customers who do not pass the internal checks will be notified that their account will not be opened and customers with suspicious behaviour will be reported to HMRC in a timely manner.
We will not inform you when or in what manner or to whom we report suspicious behaviour.
CONSEQUENCE OF NON-COMPLIANCE
Failure to demonstrate due diligence may lead HMRC to conclude that a business is a risk to the revenue and not “fit and proper” for the purpose of excise legislation. This may lead to restrictions or conditions being imposed and, ultimately, to the withdrawal of authorizations, financial penalties, prosecutions, and the seizure of stock.
Liquor Library Ltd
Liquor Library Ltd are committed to tackling alcohol fraud on a national level. We work to eliminate risk and aim to ensure Liquor Library Ltd comply with the Excise Due Diligence and AWRC and insist that our customers and suppliers alike perform these check on us in return.
HMRC deems checks to be risk based, however we appreciate that for many of our customers it is impossible to risk assess all their suppliers with this in mind the following information is provided to help you meet your due diligence obligations.
Trading Name: Liquor Library Ltd
Trading Address: Unit 1 Greyfriars Business Park Greyfriars Way Stafford ST16 2RF
Trading Activity: Wholesaler of Wine, Beer & Spirits & direct delivery to customers through online website
Company number: 13021072
Date of Incorporation: 15th November 2020
VAT Number: 369 8631 41
AWRS application number: XDAW 000 0011 6221
Email: cu***************@**************co.uk
Website: www.liquorlibrary.co.uk/
With this information, checks can be carried out on the identity and financial health of the company through Companies House in the UK.
Company Structure
Liquor Library Ltd is a limited company and is registered and incorporated through Companies House in the UK. The details of our current board of directors, our registered address and annual accounts are verifiable through their online service.
Liquor Library Supply Chain
Liquor Library only source products from reputable businesses. Duty has been paid on all stock, prior to its delivery at Liquor Library warehousing.
Evidence of Duty Payment
Liquor Library supply all our stock duty paid. We do not provide evidence of duty payment to customers. We will only supply this information and such evidence directly to the HMRC upon their request. Relevant invoices include our Alcohol Wholesaler Registration Scheme number.
Documents that We are Unable to Supply
The following is a list of documents which we cannot provide to customers as in the wrong hands they present a considerable potential for fraud to be conducted against Liquor Library, our employees and the Exchequer.
Blank invoices
Blank letterheads
Copies of companies Directors passports
Copies of Directors private address details
Bank statements
Utility bills
We trust that this information provides all you require to satisfy your Excise Due Diligence requirements. Should you have any questions with regards to this matter then please do not hesitate to contact us.
Our AWRS Form
For your company to become a supplier of alcoholic goods to Liquor Library we will require you to complete our AWRS form. This will be emailed to you for you to complete.
LIQUOR LIBRARY LTD – SUPPLIER DUE DILIGENCE POLICY
As a part of the Alcohol Wholesaler Registration Scheme (AWRS), Liquor Library is required to conduct due diligence checks on partners involved in the supply chain for alcoholic drinks.
Liquor Library will require the following documents from a wholesaler to open an account:
- Company Introduction stating nature of business and products available
- Payment terms, including returns policy, insurance provisions, details on what provisions are the goods sold, i.e. ex-cellars, FOB, delivered, etc
- Company Bank Details
- Company details including:
- Company Registration Number
- VAT Registration Number
- HMRC Deferment Number (if applicable)
- WOWGR Number (if applicable)
- Excise Registration Number
- Warehouse Address
- AWRS Number (URN)
- If you are a UK duty paid supplier, please provide us with copies of form W-5 (or similar document) showing evidence of duty payment.
Once the supplier has sent the above information, the appointed accounts officer or another trained member of the team will review it. The overall risk of the supplier will be established. If the business is identified as a high risk supplier, further questions will be asked and site visits will be conducted as appropriate. Any suspicious retail pricing at uneconomic levels or improper trading patterns will be reported to HMRC in a timely manner.
All high risk suppliers will be reviewed every three months; all other suppliers will be reviewed on an annual basis.
Liquor Library Due Diligence Code of Conduct (DDCOC) sets out the basic rules we will follow and the values that will guide our decisions. It also points us to a more detailed processes and procedures relating to the purchase and supply of alcoholic products.
The DDCOC is built on the premise of ‘knowing your customer or supplier and the commercial transactions that will be involved. Supply chains are only as strong as the weakest link and the purpose of Liquor Library DDCOC is to prevent entering into commercial transactions with any illicit customer or supplier. The policy will aid in ensuring all customers and suppliers are regularly reviewed so any changes of activities are identified, and the appropriate action taken.
Specific guidelines have been developed for customers and suppliers. All customers and suppliers must provide the required list of documents and completed questions for Liquor Library to undertake a risk assessment before any account is open.
Liquor Library will only trade with a customer or supplier if they have passed the necessary risk assessment checks. Liquor Library will only work with suppliers in the alcohol industry who accept payment by cheque or bank transfer. Cash payments are not permitted.
Designated Accounts officer or another authorised member of the team will review the submitted information on a case-by-case basis and a Director will conduct the final sign off. Any customer or supplier who fails to pass the risk assessment will immediately have all transactions ceased pending review. If the review is unsatisfactory, the account will be closed indefinitely.
Regular reviews of customer and supplier information will be conducted by an authorised member of the team and the final sign off will be conducted by a Director.